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Business Meeting Etiquette Casual American-style attire is still uncommon in the Japanese business place. You should dress appropriately for the occasion when meeting your counterparts on business. When sitting down to a business meeting with your Asian counterparts, the seating arrangement will be determined by the status of the participants. Do not just sit anywhere; as the guest, you will be directed to the appropriate seat. As a general rule, the highest ranking person from the host side will sit at the head of the table. Then, other people will take their seats starting from the seats closest to him and working to the other end of the table. Those of higher status sit closest to the "head honcho". You should stand at your seat and wait for the top guy to tell you to be seated. Then, when the meeting is finished, wait until he has stood up before standing up yourself. Non-alcoholic drinks will probably be served at the beginning of the meeting and they will be distributed in the order of descending importance of recipients. You may want to wait for the top guy to drink from his glass before starting on yours. Gifts are always appreciated. Consider bringing a small souvenir that represents well your hometown to give to your host. Don't be surprised if your hosts give you something from their country too. If the gift is wrapped, don't open it until you leave. If the gift is not wrapped, make sure to express copious appreciation (whether you like it or not). Ask some questions about the gift to show interest. You may want to take notes during the meeting. This will show that you are interested and will be appreciated by your hosts. However, you should make certain never to write anyone's name in red ink (even your own) and so carry a black or blue pen. Click here for information about Japanese business cards.   Social Interaction Your hosts may bring up the idea of getting together socially later. This may be a sincere invitation to dinner; it may just be polite banter. Do not be offended if an invitation turns out to have been just talk and don't aggressively bug your counterpart about when you can get together. He may not say "no" directly so you might need to read from his body language what he really wants. If you do go out for dinner, keep in mind that "going Dutch" is not normal in Japan. If you're the buyer, you'll likely be in for a free evening of entertainment. If you're the seller... well, if you were a local, you'd probably be picking up the tab. However, it's not quite this simple since your hosts may still insist on paying because you are a visitor in their country. Also, it is normal for the inviting party to pay. In all cases, if your host is planning to bear the dinner expenses, make at least a meek attempt to pay. Don't worry... he won't let you. But even your insincere attempt to pick up the tab will have looked good. And, you can offer to pay for his dinner when he visits your home country. Japanese are unlikely to invite you into their homes. It is normal for dinner meetings to be held in restaurants. Also, it is common to extend an evening's entertainment by going out to a coffee shop (or a second round of drinking) after the meal. If your host has paid for the meal, you might want to consider being even more pushy about paying for the coffee or drinks. But be careful! In some settings (especially where hostesses are involved), drinks can get very expensive. Japanese are liable to ask you questions that make you uncomfortable, such as your age. You don't have to answer, but at least be gracious about it. They are certainly not trying to be offensive; it's just that some questions you would consider rude back home are not necessarily impolite in the country you are visiting. Japanese love to drink alcohol with and after dinner. If you don't drink... well, that's a strike against you. You should try to drink. But if drinking is completely out of the question, make up an excuse and be ready to explain it several different ways and times. Your hosts may push you to drink and you should be careful not to get angry. If alcohol is served, DO NOT drink from the bottle. You should pour the beverage into a cup or glass provided and then drink. Tipping is not customary in Japan and you don't have to do it. When eating with your hosts, try to eat some of everything and look like you are enjoying the food. If there are certain kinds of food you don't like, it would be helpful to alert your hosts to this before they choose the restaurant or the meal. They'll appreciate hearing that you like their food.

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English Links

JETRO Official website of the Japan External Trade Organization (JETRO). Doing Business in Japan Introductory guide by the US government. Special Report: Cultural Nuances of Business Meetings in Japan (PDF file) A concise report-in-a-nutshell includes practical tips on Business Card Exchanges, Business Meeting Etiquette and Social Interaction in Japan. Just print it out and carry it with you on your trip to Japan in order to avoid embarrassing situations and to make a great impression. Don't leave home without it! Professional Japanese Business Cards Get your professional Japanese-language business cards from us today! We will translate and culturally adapt your card before sending you 175 color cards with Japanese on one side and English on the other. Included FREE with your order: Culture Shock! Japan - your 200-page guide to doing business in Japan!

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